Institutional policy

The Office of International Relations (Bureau des Relations Internationales - BRI) at the Charlemagne Institute of Higher Education (Haute École Charlemagne - HECh) welcomes you.
The BRI is situated next to the Meuse in Liège, a vibrant, welcoming city that is more than 1000 years old.

City of Liège

Erasmus Charter

The heCh benefits from the ERASMUS UNIVERSITY CHARTER (no. 27824-EPP-1-2014-1-BE-EPPKA3-ECHE). This document is essential for participating in the Erasmus+ programme. It attests to the Institute’s desire to develop a high-quality international mobility policy, specifically by increasing the number of partnerships with foreign universities and deepening the exchanges between students and teachers.

Through this charter, Europe recognises the HECh as a European partner.


International relations are handled by the Office of International Relations (BRI), which reports directly to the President of the HECh.

The BRI’s competence lies in the conclusion of contracts with foreign partners that are signed in the context of the European Erasmus+ programme and the extra-European Fund for Aiding Student Mobility (Fonds d’Aide à la Mobilité étudiante - FAME). It also manages projects financed by other organisations. It centralises and guarantees supervision of records for students and teachers benefiting from mobility aid (Erasmus+, Erasmus Belgica, Fonds d'Aide à la Mobilité Etudiante, various commissions, Wallonia-Quebec, etc).

Information on the exchange programmes and the partners is collated here. The BRI establishes contact between foreign partners and the coordinators of each department. The latter are responsible for setting up programmes of study and placements for mobility students and for welcoming foreign teachers and students.

Students Incoming

General information

Once the heCh has received the selection of candidate students for an academic stay from the institution of origin, the incoming students need to submit to the BRI, before June 15 (for the 1st term or full year) or before November 15 (for the 2nd term), a correctly completed enrolment form  and learning agreement.

The exchange is only possible following approval of the programme of studies by the authorities of the university of origin and by the coordinator in the heCh department concerned.

Level B1 in the common European reference framework for languages is required to pursue courses at the heCh. Students for whom the exchange programme includes active teaching placements will need to demonstrate an adequate knowledge of French (level B2 in the common European reference framework for languages).

Except in the case of one-off activities, and with the exception of language courses, the courses will be delivered in French.

A "French language and culture" module is obligatory for all exchange students. Enrolment form

Although no registration fee is due to the heCh for students from partner institutions, costs will nevertheless be billed for course notes, excursions, study trips, etc.

Credit system

ECTS – European Credits Transfert System

The ECTS is the system used by universities and colleges for mobility. It enables a learning agreement to be established between the student, the host institution and the institution of origin. Each course is given an ECTS credit value.

The number of ECTS credits given to each teaching unit is calculated as a function of the overall volume of work the student needs to do to achieve the results expected at the end of that teaching unit. This is not restricted to the hours of course attendance alone but includes practical learning activities and the student’s personal work time.

Academic recognition

60 ECTS credits represent the workload for an academic year, so, generally speaking, 30 ECTS credits correspond to one four-month term of study.

The programme of courses pursued at the heCh is specified in the learning agreement made with the approval of the departmental coordinator at the university of origin.

The credits are awarded following a positive skills evaluation.

The ECTS system is founded on the principle of transparency of results. Hence, at the end of the stay, the heCh will send the academic report to the departmental coordinator at the university of origin. Only the courses taken under the learning agreement will appear on the official academic report.

Scale of ECTS credits at the heCh

ECTS % of students admitted who achieved the grade Qualitative scale Numerical scale
A 10 Excellent 18 - 20
B 25 Very good 16 - 17
C 30 Good 14 - 15
D 25 Satisfactory 12 - 13
E 10 Pass 10 - 11
F / Unsatisfactory <10

A national identity card is sufficient for students from the European Union.

Students from countries outside of the European Union will need to ensure that they have a valid passport. In certain cases, a type D visa will also be required (obtained from the Belgian Embassy in the country of origin). Full up-to-date information can be found on the site of the Ministry of Foreign Affairs.

Under the terms of Belgian law, anyone intending to stay in Belgium for longer than three months is required to register with the local authority in their place of residence.

Healthcare and insurance

Medical services

In Belgium, the choice of doctor is unrestricted. You will find a list in the telephone directory.

Health and healthcare insurance

EU students are covered by their own national system. You will therefore need to ask for a European Health Insurance Card in your country, valid for a maximum of one year.

You will need to use this card to register with a Belgian health mutual when you arrive, so you can be reimbursed for part of your medical or pharmaceutical costs in Belgium.

If you are a student of medical biology, you will need to be vaccinated against hepatitis B. Please contact the paramedics section.

Even then, it is also worth considering taking out fully comprehensive mobility insurance for the duration of your stay.

If you have come from a country outside of the EU, you will be required to have social security cover, either by way of fully comprehensive insurance taken out in your own country or by arranging insurance in Belgium.


Please find out about the insurance cover you will have while abroad from your university of origin.

In case of doubt, or to increase your cover, consider additional insurance such as travel insurance.

The guarantees in the university public liability and personal injury insurance policy, underwritten by the Wallonia-Brussels Federation with Belfius, covers students of the heCh:

  • in the context of learning and extracurricular activities organised under the authority of the divisional director or his/her deputy;
  • on the most direct route that they take from their home or residence to participate in activities, on an academic site, or on the return journey; for all activities appearing in their programme of studies.

Spending a few nights at the Auberge de Jeunesse SIMENON (SIMENON Youth Hostel) before selecting your future accommodation is recommended.

When you enrol at the Institute of Higher Education, you will receive a link giving you access to the blog of available accommodation.

You can also consult the following link. HECh declines all responsibility for any problems related to these accommodations.

Welcome day - September 2018